Frequently Asked Questions

as of May 26, 2017

IS THERE EARLY CHECK-IN FOR ON-CAMPUS HOUSING?
Unfortunately we are not able to secure any early arrivals for on-campus housing packages. Official housing check-in starts Wednesday, June 14, 2017 @ 2pm. We will be able to hold luggage for people at the Registration Tables on Wednesday morning for people who arrive early.

WHERE DO I PICKUP MY REGISTRATION MATERIALS?
WHERE DO I CHECK-IN FOR ON-CAMPUS HOUSING?

Registration, housing check-in, and check-out will be done at the on-site Registration Tables located in the Swan Hall Lobby; it is easiest to enter via the doors facing Gilman Fountain (#50 on the Campus Map). The registration tables will be staffed:

7:30am-9:30pm, Wednesday
7:30am-5pm, Thursday-Saturday
7:30am-2pm, Sunday

HOW DO I REACH OCCIDENTAL COLLEGE FROM MY AIRPORT?
For information about reaching Occidental College from your selected airport, as well as other information about travel, please see the conference website travel information section: https://oxyfoodconference.org/travel

THE REGISTRATION FORM DEMANDS I GIVE INFORMATION FOR MULTIPLE PEOPLE BUT I ONLY WANT TO REGISTER MYSELF.
Check the box that says: 
Use Attendee #1’s information for ALL attendees This option allows you to use the above information for all additional attendee question fields. Please note: some events may have additional questions that you may still be required to answer in order to complete your registration.”

WHERE AND WHEN WILL THE HOTEL SHUTTLE BUS RUN?
If you are staying in The Westin Pasadena, a free shuttle bus will run from Wednesday to Saturday. A complete schedule of shuttle bus hours will be posted prior to the start of the conference.  

I’M DRIVING A CAR TO CAMPUS. WHERE DO I PARK?
If you are staying off campus and driving to the conference, here are some important details: Parking for conference visitors is reserved in the Solar Array Parking Lot (#109 on the Campus Map). You must display the conference parking pass on your dash at all times.

To pick up your parking pass ($15), you must provide the following information at Registration: your name; your vehicle make/model; vehicle color; license tag #, issuing state, and your mobile/cell phone number. If you’re driving a rental car you might want to take a picture of the license tag to make it easier.

Feel free to temporarily park in the Kemp Stadium and Rush Gymnasium Visitor Parking lot next to the College’s main entrance (Campus Road / Alumni Avenue) while you pick up your registration materials and parking pass. There is also free public street parking available on Campus Road near its intersection with Alumni Avenue. Please note signs and be aware of street cleaning parking restrictions on Wednesday (East side of street) and Thursday (West side of street) mornings.

WHERE DO I GET BREAKFAST IF I’M STAYING ON CAMPUS?
Breakfast will be provided as part of the conference package from Thursday June 15 to Saturday June 17. Please check the program for details. Additionally, you can find breakfast options along the streets  surrounding campus.

WILL I HAVE WIFI ACCESS OUTSIDE THE CONFERENCE AREA/IN CAMPUS HOUSING?
You will have wifi access across campus for the duration of the conference. Details will be available at registration.

I’M SPEAKING ON A PANEL/ROUNDTABLE. HOW LONG WILL SESSIONS BE AND HOW MUCH TIME DO I HAVE TO SPEAK?
All sessions are scheduled to run for an hour and fifteen minutes each, with the last fifteen minutes for discussion/Q&A. If there are five presenters on your panel, you will have twelve minutes each; if there are four on your panel, you will have fifteen minutes each; if there are three, you will have twenty minutes.

CAN I USE A POWERPOINT? WHOM SHOULD I SEND IT TO?
Please bring your powerpoints on a flash drive to the session. Do not email them to us in advance. All rooms will have PC computers and projectors for presentations. The computers run Windows 7 and the installed Verison of Microsoft Office is Office 2016. You will be able to access the internet and use flash drives to load presentation files onto these computers. The rooms are also equipped with HDMI and VGA connections to project from your own computer. You will need to supply your own converter if you need another type of connection. We apologize for any inconvenience.

 

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